INFORMATION CIRCULAR – 49TH PLENARY ASSEMBLY VIRTUAL SESSION OF THE SADC PARLIAMENTARY FORUM
GABORONE, BOTSWANA, 25th – 27th JUNE, 2021
Theme “Leveraging the AfCFTA for Post-Covid Economic Recovery in Southern Africa: The Role of SADC Parliamentary Forum and National Parliaments.”
The information contained in this document is meant to guide all delegates to the 49th SADC Parliamentary Forum (SADC PF) Plenary Assembly which will be held virtually from 25th to 27th June, 2021.
The Parliament of Botswana is honoured to host the 49th Plenary Assembly of the SADC PF and would like to extend its warm welcome to all the delegates and officers.
Official Opening Ceremony
The Plenary Assembly will be officially opened on Friday 25th June 2021 by His Excellency the President of the Republic of Botswana Dr Mokgweetsi E. K. Masisi. All delegates are expected to be logged in by 09:45 hours GMT +2 (Johannesburg Time Zone).
For the Purpose of Introduction of delegations, it would be appreciated if each National Parliament could ensure that the Leader of Delegation and his/her delegation are seated in one room for the official opening and the country’s national flag is placed behind the delegation.
Plenary Assembly Meetings
In order to ensure that Members are adequately supported for effective and efficient participation in the meetings, it would be advisable to for Members to participate from the vicinity of their respective Parliaments.
Registration of delegates will be conducted through zoom. All delegates should register in advance using the link below:-
The Host will open the Zoom platform 45 minutes before the start of the meeting to facilitate logging in.
- Click on the link in your invitation that was sent to your email to join the meeting via computer.
- You have an opportunity to test your audio at this point by clicking on the “Test computer audio.” Once you are satisfied that your audio works, click on “Join with computer audio.”
All Delegates are required to be on video for the Plenary Assembly meetings for purposes of livestreaming and live broadcasting.
All Secretariat and support staff will be required to keep their videos off and mute their audio. Personal profile pictures will not be allowed and will be removed by the Host.
Please note that all documentation for the meetings will be accessed at the following Link: https://plenary.sadcpf.org/
The Meeting languages will be English, French and Portuguese. The Zoom application has an interpretation facility. Kindly click on the interpretation icon, located at the bottom of the screen. Select your preferred language and click on mute Original audio.
Communication with the Secretariat
All official correspondence should be addressed to:-
The Secretary General
Private Bag 13361
Email: [email protected]
The following SADC-PF Secretariat may be contacted
SADC PF Secretariat
For Logistics and other general administrative issues contact Mrs Yapoka N Mungandi, Director of Administration, Finance and Human Resources, Cell: +264 813048395, Tel: +264 612870003, Email: [email protected]
Mr Ronald Windwaai, ICT Officer for Registration Email: [email protected] Cell: +264 812332473
For matters concerning the Business of the Plenary Session: Mr Sheuneni Kurasha, Parliamentary Business Focal Person, Cell: +264 814728438, Tel: +264 612870007, Email: [email protected]
Office of the Secretary General: Ms Agnes Lilungwe, Cell: +264 813946632, Tel: +264 612870013, Email: [email protected]